Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our over 400 lawyers are based in offices in Toronto, Montréal, Ottawa, Calgary, Vancouver and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

 

Description: We are seeking a Marketing Program Specialist (Permanent, Full-time) in our Toronto Office. This role is responsible for the support and service of the marketing and communications team.  The successful incumbent will contribute to the successful delivery of high quality projects for internal clients, both lawyers and business professionals. Updates the teams regularly and stays current with new systems. Works in a supportive, efficient and productive team environment.

Major Responsibilities and Duties:

 

• Assist Senior Manager with internal trafficking of projects through the writing, creative and production stages
• Oversee the day-to-day coordination of projects for efficient and effective workflow
• Maintain detailed Status, Activity and Issues reports for larger projects
• Maintain media buy and editorial calendar
• Work directly with external vendors, obtain project schedules and advise project team of any delays or variances
• Participate in weekly status meetings
• Respond to requests for logos and images.
• Foster a good working relationship with internal clients, either through direct contact or in support of client needs
• Collect and file competitive communication and samples
• Research and prepare journalist profiles
• Prepare monthly expense report for department credit card and process supplier invoices
• Train on design software to be able to support small design requests
• Train on CMS to be able to support small updates to osler.com, as needed
• Provide other administrative support to Senior Manager as needed

Position Requirements:

Education and Experience

A post-secondary degree / diploma in marketing or equivalent experience. The incumbent has at least three years’ marketing project management experience in a professional services or B2B company.  At least a year of related experience in the print/promotional/production industry in a service or production role would be considered an asset.

Knowledge and Skills

 

• Strong time management, scheduling and problem-solving skills
• Expertise in Microsoft Word, Excel and PowerPoint.
• Experience working with content management systems (CMS)
• Strong interpersonal skills with colleagues, internal clients and external vendors, as well as written communication skills.
• Enjoys being challenged, embraces responsibilities
• Self-starter who can plan, organize and prioritize while minimally supervised.
• Demonstrates strong customer service orientation and professionalism.
• Strong attention to detail and a record of delivering on time and on budget
• Ability to work independently and as part of a team
• A “can do” attitude, outgoing and enthusiastic
• Works well under pressure and deadlines
• Logical, work-oriented, and analytical
• Knowledge of InDesign and MS Expressions is an asset
  We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is an equal opportunity employer, and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé by the closing date to:

  Human Resources
  Osler, Hoskin & Harcourt LLP
  P.O. Box 50,
  Toronto, Ontario M5X 1B8
  e-mail: [email protected]

  Closing Date: June 12, 2016

  No agencies or phone calls please.